Careers
Legal Assistant - Corporate Restructuring & Bankruptcy
Porzio, Bromberg & Newman, P.C. seeks a legal assistant to support attorneys in its Corporate Restructuring and Bankruptcy practice in our Morristown, NJ office. The ideal candidate will have excellent communication, organization, time management, and multi-tasking skills and be able to work in a dynamic environment. The candidate will be client-service oriented, have great attention to detail while meeting deadlines, quick to learn and adopt new technologies, and can easily switch gears. The position requires an independent, self-motivated and flexible individual with excellent verbal and written communication skills. Proficiency with Outlook, Word, Excel is required.
ESSENTIAL FUNCTIONS:
- Ability to answer all incoming calls and make outgoing calls in a professional manner.
- Ability to revise materials including, but not limited to: correspondence, email, documents, memoranda, contracts and other projects. Edit and finalize documents and copy and distribute to clients, attorneys, personnel and the court.
- Proofread and redline documents, correspondence, contracts and memoranda to ensure accuracy of copy, grammar, punctuation and syntax.
- Receive and transmit telephone and conference calls and messages to attorneys, clients and personnel.
- Handle incoming and outgoing mail.
- Coordinate travel arrangements securing air, hotel and car reservations for attorneys and clients.
- Set up and maintain client files.
- Coordinate conferences, meetings and appointments for attorneys and clients including scheduling conference rooms, meals and preparation of materials.
- Maintain calendar of meetings and business trips, apprising attorneys of responsibilities before commitment.
- Coordinate legal work through word processing, editing, communications and messenger services for the prompt production and delivery of documents.
- Coordinate preliminary conflicts checks with Conflict Check Group to ensure attorney and firm ability to represent requesting party.
- Maintain system for timely follow up on requests made by attorneys to colleagues and clients
- Review and edit bills prior to attorney approval.
- Coordinate and supervise e-filings and mass mailings, including filings with state and federal courts and agencies.
- Handle attorneys’ personal business and information in a discreet and confidential manner.
- Assist with preparation of correspondence, documents and spreadsheets on client matters.
- Perform additional assistant functions to support team objectives and client services including processing new client/matter reports, expense reports, preparing notebooks, assisting with marketing and business development activities and preparing exhibits.
OTHER RESPONSIBILITIES:
- Perform similar work-related duties as assigned.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- Proficiency with Outlook, Microsoft Office and ability to accurately type 75 WPM.
- Strong oral and written communication skills.
- Ability to establish effective working relationships throughout operational groups.
- Strong organizational skills and ability to multi-task and prioritize workload.
- Good knowledge of data management systems.
- Comfort with learning legal terminology pertinent to the area of assignment.
- Familiarity with state and federal court and administrative agency rules, procedures and deadlines is helpful, but not required.
- Ability to understand procedures and instructions specific to the areas of assignment.
- Notary certification is helpful, but not required.
Porzio Bromberg & Newman, P.C. is an equal opportunity employer – women and minorities are encouraged to apply.